Minutes

Attending: Joyce H, Tracy A, Patti W,  Paul Gimera, Cyndi Gimera, Lynda V  Regrets: Denise -----Guests: Gail Donnelly, Peter Andrews, Brenda Muller

Call to Order – Joyce at 6:05pm                                                   Approval of minutes of February 21, 2025- motion by Tracy, seconded by Paul, carried

Motion presented by Patti to accept meeting agenda, seconded by Tracy – Carried

Visitor Brenda Muller spoke of the footprint, times and logistics of using Hurdville Hall property for her Music programming

Treasury Report- Paul presented revenue and expenses for the first 4 months of the year and identified over $26,000 in all accounts. Close to $2,000 in donations in Judy’s memory were received. Paul motioned to approve treasury report, seconded by Patti – carried

Hall Maintenance & Renos

• Whitehall deposit to be provided with work to begin ASAP. Tracy sent Bob Archibald text message re contracting for washroom and septic work.

• Additional Grant opportunities – Lynda to research (carried from previous meeting)

• Yoga retreat – no response to our contract submission. Tracy to followup. Email response indicates they will not be doing Yoga in Hurdville this year.

• Spring Clean Up to be April 27th at 11am

• Water testing passed. Tracy to submit food event applications to the Health Unit

Other Business

• Event Leader – Lynda to be lead food coordinator. She will obtain her Food Handling certificate

• Event dates: May 17th, June 28th, Aug 30th- Pancake Breakfasts, June 8th 1:30-3:30 for Stories and Sweets by McKellar Historical Committee. Sweet volunteers needed.  July 20th for BBQ and Harbour event.  Yard sale – June 28th and Aug 20th. Bottle drive to be confirmed once a volunteer is identified- ideally August 30th.

-Jim McM not available for Nov 1st dinner. Joyce to see if his food contacts and preparation plans could be shared so that our certified members could manage.

• Website – Lynda is offering to work alongside Denise with updates. All recommended updates to website are to be forwarded to Denise as soon as possible

• Next Meeting: May 23rd at 6pm

Attending: Joyce H, Tracy A, Sandra L, Patti W, Paul Gimera, Cyndi Gimera, Lynda V 

Regrets: Denise and Judy Guests: Gail Donnelly, John Peterson 

Call to Order – Joyce at 6:05pm Approval of minutes of January 10, 2025- motion by Lynda, seconded by Sandra, carried Motion presented by Tracy to accept meeting agenda, seconded by Patti – Carried Treasury Report- Sanda Little presented revenue and expenses for the first 6 weeks of the year and identified over $24,000 in all accounts. Revenue from cards is offsetting operational costs even once property taxes are paid. Sandra L motioned to approve treasury report, seconded by Lynda – carried Hall Maintenance & Renos

·Patti W initiated contact with a Design engineer to discuss engagement. They identified that because we are a business, a structural engineer or architect would be needed for permit submission. Paul to ask around for local contacts. Tracy to discuss with Kim at municipal office and with curling club contact

·Additional Grant opportunities – Lynda to research

·Yoga retreat – no response to our contract submission. Sandra to followup Other Business

·Event dates: May 17th, June 28th, Aug 30th- Pancake Breakfasts, Indoor yard sale – May 25th. Bottle drive to be confirmed once a volunteer is identified- ideally August 30th, Joyce to contact Harbour for a date  

Nov 1st for Prime Rib confirmed with Jim McM.

·Golf Tournament Meal – Greg A indicated that his Golf tournament may involve dinner at McKellar Community Centre instead of Golf Course due to the cost. The board is in favor of preparing and serving a meal with the help and support of Jim McMurdo on either July 26th or 27th if needed. Joyce to confirm with Jim. Joyce to invite Greg to our next meeting.

·Membership drive to be promoted at all pancake breakfasts

·Website – Lynda is offering to work alongside Denise with updates

·Sandra Little submitted her resignation as Treasurer. Patti motions that the Board accept her resignation with thanks, Lynda V seconds, motion carried

·Lynda V motions that Paul Gimera be nominated for the position of Treasurer. Paul G accepts the nomination , motion is seconded by Patti W and carried

BOARD MEETING  JANUARY 10 @ 6pm

Attending  Joyce H, Tracy A, Sandra L, Patti W, Judy G, Paul Gimera      Regrets- Denise L and Cyndi

Sandra(treasurer) presented revenue and expenses for the year and identified over $24k in all  accounts . With the large expense for the well installation in 2024, we show a loss of $1741.78 for the year.

Paul motioned to research and contract a design engineer to draw up plans for the washroom and septic location so that the plans can be approved by the town ahead of foundation modifications.   Motion by Patti to approve Whitehall's quote to fix foundations once designs have been approved by municipality.   Blue water tank will be removed in the spring at no cost.

Parking lot snowplowing for the winter season was contracted by Garnet Sansell (Envision Mgmt)  Peter Andrews has volunteered to shovel the walkways.

Motion by Patti to change rental fees to $75 with $100 damage was approved and carried. Discussion that rental groups have their own insurance.    Motion by Sandra to approve rental by Yoga retreat (past renters) June 14-22nd ,2025.  seconded by Tracy

Patti is researching AED storage for winter months

GoFundMe page - agreed to continue

EVENTS - pancake breakfasts   May 17, June 28, Aug 30             Bottle drive to be confirmed once we have a volunteer                                           prime rib dinner Nov 1st (if jimmy will do it again)- CONFIRMED JAN 13/25, HE WILL DO IT.

Motion by Patti to accept Lynda V to the board seconded by Tracy and carried

NEXT MEETING FEB 21 AT 6PM

Board Meeting – August 22, 2024

Attending: Sandra Little, Denise Leclair, Joyce Hopkins, Tracy Andrews, Judy Grant

Guests: Mark Little, Jim McMurdo, John Petersen

Regrets: Patti Waddle

Call to order – Joyce Hopkins at 7:01pm

Approval of June meeting minutes – Tracy A moved to approve, seconded by Sandra, carried

Approval of the agenda – Joyce indicated we would add Fall Fair to New Business – Sandra moved to approve, seconded by Denise, carried

Fundraising

-         Prime Rib Dinner to replace spaghetti dinner– with guidance and generous food and time donation by Jim McMurdo, we agreed to hold the dinner on Saturday November 2, 2024. 40 people each for 2 seatings: 5pm and 6:30. Agreed to charge $30 per person. Hurdville hall to provide volunteers for setup, serving and clean-up as well as provide desserts and drinks. Tracy to create tickets with a separate colour for each seating.

      Pancake Breakfasts             Saturday – August 31, 2024     9am – 12pm                                                 Yard Sale & Bottle Drive  Saturday - Aug 31,        2024   9am – 1:00pm

      Music Concerts  Braedon- Sunday August 25 at 7 pm – 

                                               set up after Friday cards

       Donations to come from Greg (the Fish guy) and McKellar Firefighters

      Treasury Report – Sandra Little presented summary and motioned to accept the             report. Judy seconded , carried

     Hall Maintenance

1)   Metal to be placed on Kitchen Roof was identified by John as not vital

2)   Well is currently being dug, with support from Mark Little and John Petersen. Tracy motioned that Mark Little be able to contact an electrician and authorize up to $500 in electrical work needed to ensure safety in the Hall

3)   Foundation – Joyce has had Whitehall come in to estimate costs to create/improve the support of the foundation of the hall. It was agreed that we would first obtain an electrical estimate for work needed before proceeding on a decision regarding the foundation

4)   Siding (will wait for grants before proceeding)

5)   Septic system- will require building expansion for a washroom before spending money on the septic. This becomes a combined project and additional grants should be explored

6)   Security – adding motion sensor lights to electric upgrades was discussed

7)   Grass cutting – Doug Hunt offered to cut the grass and it was agreed that the Hall would extend the same offer of $100/year to offset gas costs that Denny Hare was given.

New Business

Joyce indicated there was space available at the McKellar Fall Fair for the Hall to promote itself, accept donations and memberships. Joyce identified the need for 4-6 people to volunteer time to man a table and Joyce would take care of materials.

Tracy identified that the Hall was placed on a boil water advisory due to its water test sample and that with the well we will need to have the Health Unit come in again. Also suggested the need to create a rotating cleaning volunteer sheet. Denise said she would come in on the 25th with Tracy and Peter Andrews to clean before the concert and the breakfast. Tracy to create a signup sheet for cleaning for next season.

Meeting adjourned at 8:59pm – Motion made by Tracy A and seconded by Sandra, carried.

Next meeting not set, but it is suggested that it be October 10th at 7pm

HURDVILLE COMMUNITY CLUB   MEETING AUG 3 at  710PM  IN ATTENDANCE - DENNY HARE, JULIE HARE, SANDRA LITTLE,

 JOYCE HOPKINS, DENISE LECLAIR  ABSENT JUDY GRANT, LYNN MITCHELL

TREASURER'S REPORT - Sandra Little presented the year-to-date report of revenue and expenses as of July 31,2023 along with highlights for financials. 

GOFUNDME RESULTS- ONLY MINIMAL RECENT ACTIVITY on account and it was discussed about pausing it after the September long weekend. and restart in the new year.   YARD SALE AND BOTTLE DRIVE WERE VERY SUCCESSFUL.  One more bottle drive and yard sale coming in the next two months.

RENOVATIONS UPDATES 

 Back Roof Repair  -  Denny still needs volunteer assistance to put the metal sheeting on the back roof which needs to be done before winter.

Foyer - Julie is currently investigating what kind of paint we can use to paint the siding. using a paint sprayer and hopefully this can be done before the end of august. We will need a quote and approval to proceed. 

GRANT     We happily received a $1600 grant for improvements to sloped/rocky entrance and  building ramp and regrading/leveling the parking lot/driveway.   The wheelchair ramp will be updated by a local contractors  Tony Haskim and Josh Tiffany will complete the work in the next couple weeks, before open house , at a cost of $2500 plus tax.  The grant money will be used for this upgrade and the club will put in the rest of it.

ONTARIO TRILLIUM FOUNDATION   Capital grant application has been submitted by Sandra Little and won't know until Sept/October

Fundraising/Building Fund - It was noted that with the various donations and the return from events is putting the hall a lot closer to its goals of upkeep and residing.  Currently the well drilling is part of the Trillium Grant app.  It was suggested that we get quotes from local suppliers for rock work to be done the foundation and the siding.Joyce Hopkins said she will contact local stone mason, Jim Whitehall, and have him contact Denny to look at job and present quote.  We discussed having a fundraising campaign to cover the potential costs for doing the siding and foundations work.  Denise LeClair suggested making a "progressive thermometer" sign to place at the front of the hall so the community can see our progress.  Julie Hare will reproduce the sign on a poster to be put o the various social media sites to help kickstart the promotion.

Hurdville website    We have launched an "in progress" version and Denise LeClair has been working to keep the new site up to date and informative.  We are going to include more history and the euchre results from each week. Steve Macdonell is trying to finalize the site asap

PAST EVENTS  -  JULY 2nd PANCAKES-  This was a HUGE success! We changed the day from Saturday to Sunday, so we didn't conflict with Mckellar market, and it was a welcomed change. We had 186 ppl at the brekfast adn we ran out of food/supplies ( We only had purchased enough for 140)  We discovered a few church groups came in after the service.  We will continue to use Sunday in the future.

RIBFEST -  A big Thank you to all who volunteered and participated in th July 9th event   We did experience a few glitches but overall, it was a success, and everyone enjoyed the live music and of course the food and beer .  Follow up meeting is August 19 at Hurdville Hall

YOGA RETREAT  another success for the hall and the participants. The hall was left clean and respected. We would consider renting to this group again.

NEW BUSINESS   

Still waiting to be contacted by Health Unit for inspection 2023

Tax Compliant Status.  Julie will discuss with Steve Mcdonell from Mckellar on how we go about this.

We sadly received and acknowledged a letter of resignation from Rob Tait , from the Hurdville Community Club Board of Directors

The Lions Club offered to sell us the remainder of non-perishables from the Aug 5th- 150th event . We accepted and paid $50 and the supplies will be used at our upocoming open house

AUG 12 OPEN HOUSE, BBQ and PEACH SOCIAL    11am-2pm   We discussed the requirements for this event.  Patti Waddle has volunteered to make several large pans of Peach Cobbler. Denny will shop for burgers and hotdogs, juice drinks , ice, paper plates,bowls and wooden spoons.   Denise will be contacting volunteers.

Morley Haskim has offered to loan us 5 picnic tables for this event..He will deliver and take away. We requested to use the Rec committee's BBQ

Cheque Presentation - 12 noon AUGUST 26    Greg Antuchiewicz will  present a cheque for $3200 to the hall  from the annual golf tournament that was held July 22 at the Ridge of Manitou GC    This will also be a photo shoot which will be published in the newspaper and on the website. Joyce Hopkins has agreed to photgeraph and will publish in her newspaper column .     The monies will go towards the building fund.

NEXT MEETING    October 12  @7PM

MEETING ADJOURNED  9PM

HURDVILLE COMMUNITY CLUB  -DIRECTOR'S MEETING MINUTES  JUNE 1, 2023 Attending: Denny Hare, Sandra Little, Julie Hare, Judy Grant, Joyce Hopkins.   Absent Denise LeClair, Lynn Mitchell, Rob TaitCall Meeting to order at 7 pm  by Chairman, Denny Hare 

Approval of Agenda    Joyce Hopkins motioned to approve the agenda. Sandra Little seconded the motion   All voted in favour of the motion. Julie Hare motioned to approve the Minutes of the january 2023  Judy Grant seconded the motion All voted in favour. 

Treasurer's Report – Sandra Little submitted a report showing the Revenue and Expenses as of May 31,2023., showing a balance of $4186.69 in the account. There was a receipt of $1600 from the McKellar Community Donation Grant which is to be used to upgrade the wheelchair access area at the front of the hall. There was a donation of $500.  from Peter and Kathryn Loch.  The  GOFUNDME account raised $1538.18 to date.  Sandra Little motion to approve the Treasurer's Report. Julie Hare seconded the motion. All in favour.

 Ongoing Maintenance   John Peterson has donated a roll of metal sufficient to repair the back roof. Work will be done when a couple of volunteers are available. Kitchen was painted i May by several volunteers. Thank you for their hard work and a job well done.

 Upcoming Events

Pancake Breakfast  July 2nd.   This will include a yard sale and bottle drive. Denise LeClair will be recruiting volunteers for this event-kitchen, yard sale setup and take down.

McKellar Ribfest  Sunday july 9   The Hurdville Community Club has been entered as one of the4 competitors for this event and the sauce recipe handed out for the directors to make and try and report back to Julie Hare as to taste. Volunteers aare needed for this event and there will be two donated BBQs to use from Judy Grant and Patty Waddle,  The volunteers will be needed for cooking  the ribs, runners between bbq and kitchen for serving. Mannin an information table.  The workers will be required to be at the Mckellar Community Centre from 2-8pm to set up , cook, take down, Denise LeClair will be recruiting volunteers.  We have also been asked to donate Pies to the kitchen for the dinners and they can be dropped off Saturday before the event or Sunday morning of the event.  We ask the membership for pie donations.

Each competitor has been asked to donate an item to be part or the silent auction with proceeds going to harvest share . It was suggested that we could provide a new grill land put a note on it saying "donated by the Hurdville Community Club, home of the Pancake Breakfast"   A motion made by Judy Grant to purchase the grill and seconded by Sandra Little. All in favour    Joyce Hopkins suggested we purchase Chef Hats for thsi event and put a banner on the   "Hurdville Community Club-Home of the Pancake Breakfast."

McKellar Pancake Breakfast   Sunday July 30

We will be expecting to serve upwards of 400 breakfasts at this event. The Hurdville Community Club will be paid a set amount for each breakfast ticket submitted so will  be a major fund raiser for the club. We will need volunteers for the kitchen to cook, operate dishwasher, setting up and maintaining condiments tables, serving, James McMurdo will also be working with the volunteers in the kitchen.  WE will require  2 x 100 cup coffee urns, a tea urn, and it has been decided to use the glass dishes and cups from the community centre rather than paper  and rely on the dishwasher to keep up. Denise LeClair will be recruiting volunteers., 

Hurdville Open House and BBQ -Aug 12

We are planning an Open House  and BBQ (hamburgers and hotdogs) from 11am-2pm   We will be celebrating two anniversaries on this day Hurdville Hall 125th and McKellar's 150th    We will require a Guest book for the attendees to sign. Joyce Hopkins will have a poster made and provide an event flag. It was suggeste4d that some of the Hall history can be depicted in the binders on tables, along with the framed photographs on the walls .  Denise LeClair will be recruiting volunteers. 

Yard Sale - Aug 19   This is a yard sale only event and will require volunteers for set up and take down . Denise LeClair is on it.

Website - Denise LeClair/ Steve Macdonell of the MLCA have been working on the new website.  Denise provided a  link to the site .     sites.google.com/view/hurdvilleca     It was suggested that you provide Denise with as much info to help build the site, ie  . pictures, events, articles etc

Grant Applications 

 McKellar Grant-  Sandra Little advised that we submitted a grant request with Mckellar for $3000, and was awarded $1600 for the rebuild of the wheelchair access area. It was suggested that Denny Hare contact Calvin Fisher ad Mike Campbell for cost estimates for the job

Trillium Grant  -Sandra Little is currently working to complete the application for this grant which will go towards the drilled well and septic system. Sandra noted she will require a copy of the minutes  authorizing her to apply for and submit application to the Trillium foundation on our behalf. A motion was made by Julie Hare to authorize Sandra to prepare and submit the application. Joyce Hopkins seconded. All in Favour.

General Discussion

Joyce Hopkins suggested we contact Mike Kekkonon about the Historical Society's choice for siding for the Hemlock Church. Joyce noted that it was a wood grain look vinyl that would be ideal for the hall. We would need to know the cost and footage. Julie Har will contact Mike.

Morley Haskim  said he will loan the Hall  5 picnic table for Aug. 12 Open House . We will need to send a Thank you to him

Sandra Little asked if a donation plague should be put in a frame of donations fo $500or more.  Julie Hare made a motion  Joyce  Hopkins seconded . All in favour  Julie Hare wa asked to contact Jan Gibson for the Mckellar market to put  a poster  up about the july 2 pancake breakfast.

Hall rented week of jun 10-16 for a Yoga retreat. Cards cancelled on the friday 

Joyce Hopkins advised that the McKellar Garden Club will have  a couple of people  i the yard at the hall on July 9 11am-2pm to sell tickets for garden tour

NEXT DIRECTOR MEETING      AUGUST 3  2023 @7 PM

A motion was made by Judy Grant  to adjourn the meeting  and seconded by Joyce Hopkins          Meeting adjourned 845pm

HURDVILLE COMMUNITY CLUB  -DIR5ECTOR'S MEETING MINUTES  JUNE 1, 2023 Attending: Denny Hare, Sandra Little, Julie Hare, Judy Grant, Joyce Hopkins.   Absent Denise LeClair, Lynn Mitchell, Rob TaitCall Meeting to order at 7 pm  by Chairman, Denny Hare 

Approval of Agenda    Joyce Hopkins motioned to approve the agenda. Sandra Little seconded the motion   All voted in favour of the motion. Julie Hare motioned to approve the Minutes of the january 2023  Judy Grant seconded the motion All voted in favour. 

Treasurer's Report – Sandra Little submitted a report showing the Revenue and Expenses as of May 31,2023., showing a balance of $4186.69 in the account. There was a receipt of $1600 from the McKellar Community Donation Grant which is to be used to upgrade the wheelchair access area at the front of the hall. There was a donation of $500.  from Peter and Kathryn Loch.  The  GOFUNDME account raised $1538.18 to date.  Sandra Little motion to approve the Treasurer's Report. Julie Hare seconded the motion. All in favour.

 Ongoing Maintenance   John Peterson has donated a roll of metal sufficient to repair the back roof. Work will be done when a couple of volunteers are available. Kitchen was painted i May by several volunteers. Thank you for their hard work and a job well done.

 Upcoming Events

Pancake Breakfast  July 2nd.   This will include a yard sale and bottle drive. Denise LeClair will be recruiting volunteers for this event-kitchen, yard sale setup and take down.

McKellar Ribfest  Sunday july 9   The Hurdville Community Club has been entered as one of the4 competitors for this event and the sauce recipe handed out for the directors to make and try and report back to Julie Hare as to taste. Volunteers aare needed for this event and there will be two donated BBQs to use from Judy Grant and Patty Waddle,  The volunteers will be needed for cooking  the ribs, runners between bbq and kitchen for serving. Mannin an information table.  The workers will be required to be at the Mckellar Community Centre from 2-8pm to set up , cook, take down, Denise LeClair will be recruiting volunteers.  We have also been asked to donate Pies to the kitchen for the dinners and they can be dropped off Saturday before the event or Sunday morning of the event.  We ask the membership for pie donations.

Each competitor has been asked to donate an item to be part or the silent auction with proceeds going to harvest share . It was suggested that we could provide a new grill land put a note on it saying "donated by the Hurdville Community Club, home of the Pancake Breakfast"   A motion made by Judy Grant to purchase the grill and seconded by Sandra Little. All in favour    Joyce Hopkins suggested we purchase Chef Hats for thsi event and put a banner on the   "Hurdville Community Club-Home of the Pancake Breakfast."

McKellar Pancake Breakfast   Sunday July 30

We will be expecting to serve upwards of 400 breakfasts at this event. The Hurdville Community Club will be paid a set amount for each breakfast ticket submitted so will  be a major fund raiser for the club. We will need volunteers for the kitchen to cook, operate dishwasher, setting up and maintaining condiments tables, serving, James McMurdo will also be working with the volunteers in the kitchen.  WE will require  2 x 100 cup coffee urns, a tea urn, and it has been decided to use the glass dishes and cups from the community centre rather than paper  and rely on the dishwasher to keep up. Denise LeClair will be recruiting volunteers., 

Hurdville Open House and BBQ -Aug 12

We are planning an Open House  and BBQ (hamburgers and hotdogs) from 11am-2pm   We will be celebrating two anniversaries on this day Hurdville Hall 125th and McKellar's 150th    We will require a Guest book for the attendees to sign. Joyce Hopkins will have a poster made and provide an event flag. It was suggeste4d that some of the Hall history can be depicted in the binders on tables, along with the framed photographs on the walls .  Denise LeClair will be recruiting volunteers. 

Yard Sale - Aug 19   This is a yard sale only event and will require volunteers for set up and take down . Denise LeClair is on it.

Website - Denise LeClair/ Steve Macdonell of the MLCA have been working on the new website.  Denise provided a  link to the site .     sites.google.com/view/hurdvilleca     It was suggested that you provide Denise with as much info to help build the site, ie  . pictures, events, articles etc

Grant Applications 

 McKellar Grant-  Sandra Little advised that we submitted a grant request with Mckellar for $3000, and was awarded $1600 for the rebuild of the wheelchair access area. It was suggested that Denny Hare contact Calvin Fisher ad Mike Campbell for cost estimates for the job

Trillium Grant  -Sandra Little is currently working to complete the application for this grant which will go towards the drilled well and septic system. Sandra noted she will require a copy of the minutes  authorizing her to apply for and submit application to the Trillium foundation on our behalf. A motion was made by Julie Hare to authorize Sandra to prepare and submit the application. Joyce Hopkins seconded. All in Favour.

General Discussion

Joyce Hopkins suggested we contact Mike Kekkonon about the Historical Society's choice for siding for the Hemlock Church. Joyce noted that it was a wood grain look vinyl that would be ideal for the hall. We would need to know the cost and footage. Julie Har will contact Mike.

Morley Haskim  said he will loan the Hall  5 picnic table for Aug. 12 Open House . We will need to send a Thank you to him

Sandra Little asked if a donation plague should be put in a frame of donations fo $500or more.  Julie Hare made a motion  Joyce  Hopkins seconded . All in favour  Julie Hare wa asked to contact Jan Gibson for the Mckellar market to put  a poster  up about the july 2 pancake breakfast.

Hall rented week of jun 10-16 for a Yoga retreat. Cards cancelled on the friday 

Joyce Hopkins advised that the McKellar Garden Club will have  a couple of people  i the yard at the hall on July 9 11am-2pm to sell tickets for garden tour

NEXT DIRECTOR MEETING      AUGUST 3  2023 @7 PM

A motion was made by Judy Grant  to adjourn the meeting  and seconded by Joyce Hopkins          Meeting adjourned 845pm

September 2022

HURDVILLE COMMUNITY CLUB Annual General Meeting September 17, 2022 

Attending: Denny Hare, Rob Tait, Julie Hare, Judy Grant Gail Donnelly, Liz Hugli, John Peterson, Patti Waddle, Herb Lindlahr, Anthony Monaco. 

Meeting was called to order at 1:10 by Denny Hare. 

Denny welcomed everyone and advised that a copy of the previous General Meeting Minutes from June 18, 2022 had been sent by email for you to look over. If there are any errors or omissions, please let us know. Approval of Agenda There were no additions or deletions to this agenda. Motion to approve agenda by Rob Tait and seconded by Patti Waddle. 

Treasury Report – Sandra Little provided a financial statement as of September 6, 2022. Membership to date is 37 members. Gail Donnelly asked if there was going to be a membership drive in the near future. All were asked to submit ideas on how this could be accomplished. Ideas could be sent to Julie Hare via email at juliehare436@gmail.com or by Messenger.

 Liz Hugli asked when memberships needed to be renewed and May 2023 was selected. Judy Grant asked if the membership dues would be increased and was advised that there is no plan for an increase. 

Bottle Drive - Rob Tait advised that we earned $400.00 from the bottle drive at the Sept 3 pancake breakfast and expects to get another $100.00 from drop offs still to be sorted. Thanks Rob and team for all of your hard work. Judy Grant asked why there is a difference in the amounts for the May bottle drive on the financial statement – with one amount being $309.90 and another at the bottom of the page as 289.90. Motion to accept Financial Statement by Denny Hare and seconded by Judy Grant. 

Board of Directors Chairman – Denny Hare - dennyhare550@gmail.com Treasurer – Sandra Little – slittle.home@gmail.com Secretary – Julie Hare – juliehare436@gmail.com Directors – Judy Grant; Joyce Hopkins; Lynn Mitchell; Denise LeClair; Rob Tait

 Hall Business Health Dept – We are pleased to announce that the Health Unit has passed the Hurdville Community Club facilities to become a registered “Country Kitchen” and we have our permits as well to rent the hall. There will be an annual checkup by the Health Unit. Julie Hare and Denise Leclair have completed the Food Management Course which was a requirement of the Health Unit and Judy Grant will be applying for her certificate in the very near future. 

Fundraising – Currently we are relying on our Pancake Breakfasts, Yard Sales, Musical Concerts, Beer Bottle Drives and donations as sources of income. Liz Hugli asked if we could reinstate the Strawberry Supper or Luncheon and it could be held in June or July, perhaps in place of a breakfast event. Patti Waddle suggested a Peach Social on the same lines as the Strawberry event and this could be held in August. John Peterson suggested collection bins (maybe for e waste) could be dropped off once a month for collections. Liz Hugli suggested we have a bin to collect aluminum pop cans. Patti Waddle suggested we work in tandem with the dump by placing a bin for collection there for e waste which could be shared with different charities. This would have to be approved by Council. 

Pancake Breakfast – Saturday, May 20, 2023 will be our first Pancake Breakfast Plaques - There are plaques for In Memoriam to recognize those members we have lost. There are plaques for Recognition of Donations from various donors both financial and in support of fundraising functions. It has been decided that starting from the date of this meeting that a donation of $1,000 or more qualifies for a plaque, with the donor’s name, to be placed in the frame. Indoor Yard Sale –Sunday, September 25 at 9:00am to 2:00pm Euchre – New start time for Friday Night Euchre which will now be 7:00pm. 

New Business Pancake Breakfasts – We will be experimenting with changing the day for our breakfasts from Saturday to Sunday. Currently the majority of Community activities are being held on Saturday which causes us to compete with them for attendance … so we will try some Sundays and see if there is any change in attendance. If the experiment is successful then we will adopt this new strategy. 

Concert - There will be a concert featuring “Men of the Sound” on DECEMBER 10th at 7:00pm at the Hurdville Hall. This will also be a singalong Christmas event.

 Grant Applications 3 Trillium Grant App was submitted in August and the final selection will be made public in November. We applied for monies to cover new building siding, new building foundation, a drilled well, and a septic system. Hopefully we will get selected for a grant. Hydro One App – we are investigating submitting an application to Hydro One’s Safety Grant and are applying for a “drilled well” to provide safe drinking water. Reconnect Ontario Grant App – we will be submitting an application for this grant with our building wish list. 

Hall Maintenance /Current Jobs- Refurbish Hall Foyer both interior and exterior where needed. We are currently looking for building materials which we could use for the repair and rebuild of the Hall’s foyer. If you have any surplus building materials – we are looking for 2x4’s, plywood sheeting, trim pieces (quarter round), wall board (preferably wood / wainscot or tongue and groove), insulation, metal sheeting, please get in contact with us and we’ll arrange pickup. A few of our material donors are: Herb Lindlahr of Four Winds Resort has donated siding for this portion of the hall. Tanya Shields has door trim. Anthony Monaco has donated a new motion light for the front door. Roof repairs – the back roof still needs repair to fix the damage from the previous winter. Denny is currently on the lookout for a sheet of metal to fix the problem. If you have some or know someone who does please let Denny know. He and John Peterson are working on a safe way to fix the problem.

 Water Tank - Denny Hare and John Peterson and cleaning the tank and replacing the water outlet seal and connection so it will be ready for use in the Spring. Paint Kitchen – Julie Hare will schedule for the end of September or early October and will send out a request for Volunteers. Repair/replace quarter round in kitchen – There is quarter round needed at the ceiling as well as at the floor level. This can be scheduled to be done after the painting is done. Siding - Rob Tait is currently investigating siding for the building from the manufacturer. Rob will be providing a list of materials needed for the Hall to a local retailer to see if material can be purchased at a reduced price. Wall Paneling - approval is needed to purchase the tongue and groove pine paneling from Home Building Centre. They have provided an estimate and have offered a discount. A motion was made by Rob Tait to purchase and seconded by Judy Grant. 

Future jobs to consider for fundraising: 4 Building foundation; Building Exterior walls be repaired/replaced; DrilledWell;Septic System Important Dates: Indoor Yard Sale –Sunday, September 25, 2022 9am - 2pm Concert - featuring “Men of the Sound” on DECEMBER 10, 2022 7pm General Meeting Date – Saturday, April 29, 2023 1pm - 3pm Pancake Breakfast – Saturday, May 20, 2023 9am - 12pm A motion was made by Patti Waddle to adjourn the meeting. Seconded by Rob Tait. Next General Meeting Date – Saturday, April 29, 2023 at 1-3pm Meeting adjourned 2:45p